Protecting Motorcyclists Rights Since 1972
		ARTICLE 1 - NAME The name of this organization shall be "Street Bikers United Hawaii, Inc.". ARTICLE 2 - PURPOSE Street Bikers United Hawaii, Inc is formed to represent the interest of motorcycle riders, persons actively involved with the trade, and motorcycle enthusiasts. The purposes for which this corporation is organized are charitable and community services, motorcycle safety & driver awareness, and political action. Only active members shall be entitled to vote in organization affairs. ARTICLE 3 - OFFICERS The officers of the organization shall consist of a State Director, a State Secretary, a State Treasurer and, from each Chapter, a President, Vice President, Secretary, and Treasurer. The Executive Board of the state organization shall consist of the State Director and the Chapter Presidents. The officers of each Chapter shall comprise a Board to handle the affairs of their Chapter. ARTICLE 4 - DUTIES OF THE STATE DIRECTOR A) To represent the general membership of all Chapters in all legislative concerns. B) To represent Street Bikers United Hawaii, Inc. at all levels of Government. C) To appoint a State Advisor(s) for legislative and organizational use, as required, and to appoint the State Secretary, the State Treasurer, the State Newsletter Editor, and the State Webmaster. All appointments to be approved by the Executive Board. ARTICLE 5 - DUTIES OF THE CHAPTER PRESIDENTS To preside and take charge at all meetings of the Chapter. To have overall supervision of the Chapter organization. To appoint any person or committee in an emergency measure until approved by the Chapter board. To personally represent the Chapter on proper occasions and business contacts. To assist all other officers of the Chapter organization with their records, correspondence, and other duties. To vote only when one vote is necessary to break a tie. To represent the State Director in his/her absence at either State or Chapter level. To relieve any Chapter officer temporarily under his/her responsibility until appropriately approved or disapproved by the Executive Board of Directors. This must be submitted in writing within a 30-day deadline for approval/disapproval to the Executive Board of Directors. To attend all other club functions from their island as a show of support. ARTICLE 6 - DUTIES OF THE CHAPTER VICE-PRESIDENTS To perform the duties of the President in his absence. To be in charge of runs and fund-raising activities. To ensure that agreed runs/fund-raisers are well prepared month’s prior to the scheduled date. To seek sponsors or contributors to a scheduled run or event (such as seeking monetary, prize or gift certificate donations). To ensure that all details of a scheduled event are completed prior to the event date. To ensure duties or delegated responsibilities are accomplished in a timely manner or as required by the President. ARTICLE 7 - DUTIES OF THE CHAPTER SECRETARIES To keep a record of the meetings of the organization in the minutes book provided for that purpose. To send out notices of regular and special meetings. To handle all organization and correspondence. To oversee membership and membership renewal in conjunction and cooperation with the State Treasurer. To maintain a current list of their Chapter membership. To preside in writing current minutes of latest meetings at every official meeting, to be approved by the attending officers for official filing. The minutes will be neatly typed and have the following: officer’s present, number of members in attendance, old business, new business, discussions, and agendas for next meetings. The Secretary will read the current minutes aloud to all attending members. ARTICLE 8 - DUTIES OF THE STATE SECRETARY To keep a record of the meetings of the State organization in the minutes book provided for that purpose) To send out notices of regular and special meetings. To handle all State level organization and correspondence. To preside in writing current minutes of latest meetings at every official meeting, to be approved by the attending officers for official filing. The minutes will be neatly typed and have the following: officer’s present, number of members in attendance, old business, discussions, and agendas for next meetings. The State Secretary will read the current minutes aloud to all attending members. ARTICLE 9 - DUTIES OF THE CHAPTER TREASURERS To collect all funds due to the Chapter in a timely manner and present a current treasurer statement at every official Chapter meeting. These records will be as current as the latest bank statement sent by the bank. To maintain a record of the Chapter finances. To administer funds as directed by the Chapter Board. To have the most current written financial statement at every official meeting. The financial statement shall contain data from: all funds distributed or collected with a detailed account of all checks and items sold or bought (patches, bumper stickers, t-shirts, memberships, etc.), which location(s) funds were collected, and the exact amount. To be in charge of advertising ads by soliciting various businesses and ensure that those responding to place ads in the Chapter newsletter or website meet the advertisers requirements and ensure that the ads are paid for in a timely manner. ARTICLE 10 - DUTIES OF THE STATE TREASURER To collect all funds due to the State organization in a timely manner and present a current treasurer statement at every official State meeting. These records will be as current as the latest bank statement sent by the bank. To maintain a record of the State finances. To administer funds as directed by the Executive Board. To oversee membership and member renewal in conjunction and cooperation with the Chapter Treasurers. To maintain a list of the general membership. To have the most current written financial statement at every official meeting. The financial statement shall contain data from: all funds distributed or collected with a detailed account of all checks and items sold or bought (patches, bumper stickers, T-shirts, memberships, etc.), which location(s) funds were collected, and the exact amount. To be in charge of advertising ads by soliciting various businesses and ensure that those responding to place ads in the State newsletter or website meet the advertisers requirements and ensure that the ads are paid for in a timely manner. ARTICLE 11 - DUTIES OF THE STATE ADVISOR(S) Advisor(s) shall be appointed as required by the State Director and approved by the Executive Board. The duties of the Advisor(s) shall be to advise the Executive Board as to any information that may benefit the organization. ARTICLE 12 - DUTIES OF THE EXECUTIVE BOARD A) To act for the organization in all matters ordered by the organization. B) To properly investigate and present to the organization all business or important activity situations. C) To advise over all organization affairs. D) Three members of the Executive Board shall comprise a quorum of the Executive Board. E) All decisions by the Executive Board will be by consensus, with the State Director voting only to make or break a tie. F) To appoint/relieve Chapter officers with concerns to dereliction of duty, after a 30-day written disposition has been filed by an official of Street Bikers United Hawaii, Inc. G) To authorize new Chapters as needed. ARTICLE 13 - DUTIES OF THE CHAPTER BOARDS To act for the Chapter organization in all matters ordered by its members. B) To properly investigate and present to the members all business or important activity situations. C) To advise organizational affairs of their Chapter. D) To represent the Chapter membership on the Executive Board via the Chapter President. E) To have final decision upon member expulsion. F) Three officers shall comprise a quorum of their Chapter Board. G) The Chapter officers’ terms shall be for two years. H) Elections shall be held during the month of June.                                                                                 ARTICLE 14 - ELECTION OF OFFICERS All elective offices shall be filled through a ballot found in the May State newsletter. All officers shall take office as of 1 July and shall hold offices for two years or until their successors are elected. Provision is made herewith for voting via the Internet should the need arise. ARTICLE 15 - MEETINGS The regular meetings of the Executive Board shall be held a minimum of twice a year with consideration to travel expense with at least one meeting prior to the Legislative session. The regular meetings of the Chapter Boards shall be held monthly. The time and location of the meetings to be decided by the officers involved. The annual meeting of the general membership shall be on the first Sunday in July. Special meetings and other activities shall be announced in the State newsletter. Due to the distances inherent in the State of Hawaii, the Executive Board may meet and vote by telephone and Internet. ARTICLE 16 - QUORUM Fifty members in good standing shall constitute a quorum for the transaction of official business at the annual meeting. In the event that a quorum is not present, the Executive Board shall have the right to represent the membership. ARTICLE 17 - REPRESENTATION Only a member of the Executive Board or person designated by the Board shall represent this organization for any news releases, statements, or act as a spokesperson at a Legislative session or hearing. All documentation, verbal or written, is to be approved by the Executive Board prior to release. ARTICLE 18 - FINANCIAL COMPENSATION No member shall receive any financial compensation for services rendered to this organization. ARTICLE 19 - AMENDMENTS This constitution may be amended or added to providing the proposed amendment is submitted in writing at a meeting. It shall then be posted in the next newsletter and voted on at the next meeting. A two-thirds vote of all active members shall be required to pass an amendment. In the event two-thirds of the membership is not present, the Executive Board shall have the right to represent the membership. ARTICLE 20 – DISSOLUTION OF CORPORATION Resolved that upon dissolution of the Corporation all assets will be liquidated and all proceeds will be donated to various charitable organizations. RULES OF ORDER Roberts rule of order shall govern the parliamentary proceedings of this organization unless otherwise provided in these By-Laws. The order of business shall be: A) Roll call. B) Reading of minutes of previous meetings. C) Report of officers. D) Unfinished business. E) New business. COMMITTEES The committees of the organization shall be: Membership Committee. Duties: Solicit members and provide Membership Records to the Secretary. Newsletter Committee. Duties: Solicit ads, print and publish the State newsletter. Events Committee. Duties: To officiate at any organization sponsored event. Legislative Committee. Duties: Keep the State Director informed of all matters of interest related to the purpose of Street Bikers United Hawaii. E) Other committees as needed, to be formed at the State level by the Executive Board and at the Chapter level by the Chapter Board. DUTIES OF THE COMMITTEE CHAIRS A) To preside and take charge at all committee meetings. B) To personally represent the committee at the Executive Board. C) To be entitled to vote at the Executive Board when issues pertaining to the committee arise.           DUES The Executive Board shall decide the membership dues. Any member behind in dues shall be considered not in good standing and shall not be entitled to vote at organizational meetings or receive any of the benefits of this organization. All dues collected shall be deposited in the State Treasury to be administered by the Executive Board. EXPENDITURES All expenditures must have the prior approval of the Chapter Board. Expenditures of the State Treasury must have prior approval of the Executive Board. All reimbursements or payments will be made upon the receipt of the expenditure to the respective Treasurer. The respective Treasurer together with any one other member of the board shall sign all checks. MEMBERSHIP Application for membership is open to the general public. Only dues paying members in good standing shall be eligible to hold office in the organization. A member may be expelled for conduct unbecoming a member of the organization, but charges must first be made in writing and the accused member given a hearing before the Chapter Board. The Chapter Board shall take evidence and report its findings to the Executive Board with the recommendation that the charges be considered proven and the accused member be expelled, or the charges be considered not proven and the accused member remain a member of the organization. The Executive Board shall there upon take a vote to decide whether or not the recommendation of the Chapter Board shall be adopted. It shall require two-thirds of the general membership in order to veto the recommendation of the Executive Board.